End-User Documentation Requirements Document

WordPress Plugin Documentation

2. Project Overview

2.1 Purpose

Create complete, user-friendly documentation that enables end users to successfully use the WordPress plugin with minimal support intervention.

2.2 Scope

This requirements document covers all documentation deliverables required for end users for feature usage.

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3. Target Audience

3.1 Primary Audiences

• End Users: Individuals interacting with plugin features on the frontend

3.2 Technical Proficiency Levels

• Beginner: Limited WordPress experience, requires step-by-step guidance with screenshots

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4. Documentation Structure

4.1 Core Documentation Components

4.1.2 End User Manual

Purpose: Comprehensive reference for all front-end plugin features

Required Sections:

• Feature-by-feature documentation:
• Purpose of each feature
• Step-by-step usage instructions
• Configuration options and settings
• Visual examples (screenshots/videos)
• Expected outcomes
• Frontend user experience

4.1.4 Troubleshooting Guide

Purpose: Enable users to resolve common issues independently

Required Content:

• Browser Cache clearing instructions

4.1.5 FAQ Section

Purpose: Answer frequently asked questions proactively

Required Content:

• Usage questions by feature

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5. Special Callout Items

Purpose of the Plugin The User Manual should explain to the user that while the Plugin is capable of sophisticated multi-agent simulations of a Board of Directors evaluating business propsals, it is primarily intended as a tool to help business Directors and Managers who do not have Board of Directors exposure, how they can best prepare to interact with a Board of Directors.

Link to AI Terms of Service Emphasize to the End User that they need to read and fully understand the Terms of Service at: https://ainews.cafe/ai-terms-of-service/

6. Content Requirements

6.1 Writing Standards

6.1.1 Style Guidelines

• Tone: Professional, friendly, helpful
• Voice: Active voice preferred
• Person: Second person (“you”) for instructions
• Sentence length: Maximum 20 words per sentence for procedural content
• Paragraph length: Maximum 4-5 sentences per paragraph
• Terminology: Consistent throughout all documentation
• Jargon: Minimize or explain technical terms

6.1.2 Formatting Standards

• Consistent heading hierarchy (H1 → H2 → H3)
• Numbered lists for sequential procedures
• Bulleted lists for non-sequential items
• Bold for UI elements (buttons, menu items, field labels)
• Code formatting for technical elements (shortcodes, CSS classes, functions)
• Callout boxes for:
• Important information (⚠️ Important)
• Tips and best practices (💡 Tip)
• Warnings (⚠️ Warning)
• Notes (ℹ️ Note)

6.1.3 Procedure Documentation Format

Each procedure must include:

1. Objective statement: What the user will accomplish
2. Prerequisites: Requirements before starting
3. Numbered steps: Clear, actionable instructions
4. Expected result: What success looks like
5. Screenshots/videos: Visual confirmation of each critical step

6.2 Visual Content Requirements

6.2.1 Screenshots

• Quantity: Minimum one screenshot per major feature/setting
• Quality: High resolution (at least 1920px width for full-screen captures)
• Annotations: Red boxes/arrows to highlight relevant areas
• Consistency: Same WordPress theme/admin color scheme throughout
• Timeliness: Updated with each plugin version release
• Accessibility: Alt text for all images

6.2.3 Diagrams and Flowcharts

• Workflow diagrams for complex processes

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10. Deliverables

10.1 Documentation Deliverables

Deliverable	Format	Priority	Estimated Pages
Getting Started Guide	HTML	Critical	5-10
User Manual	Online	Critical	25-50

10.2 Supporting Materials

• Glossary: Terms and definitions

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12. Accessibility Requirements

12.1 WCAG 2.1 Compliance

• Level AA compliance minimum
• Alt text for all images
• Proper heading hierarchy
• Sufficient color contrast (4.5:1 minimum)
• Keyboard navigation support
• Screen reader compatibility
• Transcripts for video content
• Captions for video content

12.2 Internationalization

• Documentation structure allows for translation
• Date/time formats localized
• Currency formats localized (if applicable)
• Right-to-left (RTL) language support considerations
• Translation memory for consistent terminology

Document Control

• Document ID: PLUGIN-DOC-REQ-001
• Version: 1.0
• Last Updated: January 3, 2026
• Next Review Date: [Plugin Release Date]
• Owner: Documentation Team Lead